STUDIO EXECUTIVE ASSISTANT

PART-TIME, Hybrid | Nottinghamshire Studio | 25-30 HOURS Per Week

The Brand Muse is a boutique branding studio specialising in strategy-led, design-driven work for interiors and design-led businesses. We're a small, close-knit, founder-led team building something we're genuinely proud of, and we're looking for an exceptional Executive Assistant to sit at the heart of it.

The Studio Executive Assistant will act as a trusted gatekeeper, coordinator, and right hand to The Brand Muse founders. You'll work proactively to manage competing priorities and ensure our founders can operate at their most effective, anticipating what's needed before it's asked, managing complexity with calm, and bringing a level of initiative and professional polish that means nothing is left to chance.

This role requires someone who thrives working with people and brings a genuine passion for the branding and marketing industry. You'll be as comfortable preparing a briefing document or researching a new business opportunity as you are coordinating onboarding, managing a CRM pipeline, or ensuring a client portal is ready to go. The operational and the executive are equally yours to own.

3–4 days (25-30 hours) per week. Three days in our studio (Monday, Tuesday and Thursday), additional hours/days can be worked from home.

£25–£35 per hour, depending on experience.

THE ROLE

  • Proactive, advance management of the founders' diaries with 2–3 months forward visibility; no clashes, no gaps, no last-minute surprises

  • Monitoring and triaging the founders' inboxes daily, managing communications on their behalf where appropriate

  • Preparing agendas and briefings ahead of all meetings

  • Carrying out research to support business decisions, new business development and client work

  • Coordinating expenses and managing the flow of communications between the founders, the team, clients and external partners

  • Proposing and arranging travel and accommodation well in advance

  • Maintaining CRM accuracy and pipeline hygiene in Notion

  • Coordinating client onboarding end-to-end, ensuring every touchpoint feels seamless and premium

  • Preparing weekly ops and sales snapshots ahead of team meetings

  • Tracking studio capacity and flagging risks early, weeks in advance, not days

  • Managing proposal follow-up cadence and outstanding contracts

  • Attending client meetings, photoshoots and events with or without founders as required

WHAT WE’RE LOOKING FOR

  • 3+ years of experience as an Executive Assistant supporting a senior leader or founder in a fast-moving, service-based environment

  • Previous experience in a creative agency, branding, marketing or similar industry

  • Exceptional organisational and multitasking skills with keen attention to detail

  • Strong written and verbal communication; professional, considered and clear

  • A natural relationship builder with the interpersonal skills to engage confidently with a wide range of stakeholders

  • Assertive, forward-thinking and a proactive problem solver, always one step ahead

  • The ability to maintain discretion and confidentiality at all times

  • A calm disposition under pressure with the ability to reprioritise on the fly

  • Tech proficient; Microsoft Office Suite and/or AI software.

  • A valid driving licence and access to a vehicle (our studio is not accessible by public transport; occasional travel to client meetings, shoots and events is also required)

  • A genuine team player, comfortable working closely within a small, founder-led, female-championing studio

    • Familiarity with Notion (we use it extensively; prior experience saves time on both sides) but is not essential

    • Exposure to branding, social media or digital marketing workflows

APPLICATION FORM

We're a founder-led, female-championing studio. We care about the work, we care about the people doing it, and we're building something with longevity in mind. We're not corporate and we never want to be, but we are growing, and we're serious about doing it well.

If you're an EA who takes genuine pride in doing this job brilliantly, who wants to be more than a diary manager, and who's looking for a role where your contribution genuinely shapes how a business operates, we'd love to hear from you.

To apply, please complete the below application form. Due to the volume of applications we receive, only successful candidates will be contacted. Thank you for your time and interest.